Privacy Policy

1. Introduction

ELOY Awards Foundation is committed to respecting your privacy and protecting your personal information.

This policy explains what information we collect, why we collect it, how we use it, when we may share it and the choices and rights available to you.

By interacting with ELOY Foundation, registering for an event or programme, submitting an application or using our digital platforms, you acknowledge that you have read and understood this Privacy Policy.

2. Information We Collect

Depending on how you interact with us, we may collect information including:

• Full name
• Email address
• Telephone number
• Residential or business address
• Business name and business information
• Professional information
• Event registration and attendance information
• Programme application information
• Payment and transaction information where applicable
• Photographs, videos and other event media
• Social media handles where voluntarily provided
• Feedback, testimonials and survey responses
• Information required to determine eligibility for specific programmes
• Technical information relating to your use of our websites.

We aim to collect information that is relevant and reasonably necessary for the purpose for which it was collected.

3. How We Collect Your Information

Information may be collected when you:

• Register for an ELOY event
• Apply for an ELOY programme or award
• Join an ELOY community
• Purchase a ticket, membership or service
• Communicate with us by email, telephone, WhatsApp or social media
• Complete a digital form
• Participate in an ELOY event or programme
• Provide feedback or complete a survey
• Interact with our websites and digital platforms.

4. How We Use Your Information

We may use personal information to:

• Register and manage participants for events and programmes
• Communicate event information and updates
• Administer applications, awards, grants and empowerment programmes
• Provide mentorship, training and business support
• Manage ELOY communities and alumni networks
• Measure programme impact and outcomes
• Send relevant communications and opportunities
• Improve our services and programmes
• Prevent fraud, misuse and security incidents
• Meet legal and regulatory obligations.

5. Lawful Basis for Processing

Depending on the circumstances, we may process personal information based on:

• Your consent
• Performance of a contract
• Compliance with a legal obligation
• Protection of vital interests
• Public interest where applicable
• Legitimate interests where permitted by applicable law.

Where consent is required, we will seek it in an appropriate and transparent manner.

6. Marketing Communications

We may communicate with you about ELOY events, programmes, opportunities, campaigns, publications and initiatives.

Where required, we will obtain your consent before sending direct marketing communications.

You may unsubscribe from marketing communications at any time by using the unsubscribe option contained in the relevant communication or contacting us directly.

7. Sharing Personal Information

We may share personal information with trusted third parties where necessary and lawful to deliver our events, programmes and services.

These may include:

• Event venues and service providers
• Technology and registration providers
• Programme facilitators and mentors
• Professional advisers
• Payment service providers
• Sponsors and partners
• Media and communications partners
• Government or regulatory authorities where legally required.

8. Photography, Video & Event Media

ELOY events may be photographed, filmed or otherwise recorded.

Event imagery may be used for legitimate purposes including event documentation, reporting, editorial content, social media, publicity, promotional materials and historical records.

Where applicable law requires specific consent for the use of identifiable images or recordings, appropriate consent will be sought.

9. Cookies & Website Technologies

Our websites may use cookies and similar technologies to provide functionality, improve user experience, understand website usage and support analytics and marketing activities where applicable.

Where consent is required for non-essential cookies, an appropriate choice mechanism may be provided.

10. Data Security

We take reasonable technical and organisational measures designed to protect personal information against unauthorised access, loss, misuse, alteration, disclosure or destruction.

However, no electronic system or online transmission can be guaranteed to be completely secure.

Where a data breach occurs, we will respond in accordance with applicable legal and regulatory requirements.

11. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected.

We may retain information where necessary to:

• Provide services
• Administer programmes and events
• Maintain appropriate records
• Measure programme impact
• Resolve disputes
• Meet legal or regulatory obligations
• Establish, exercise or defend legal claims.

12. Your Rights

Subject to applicable law, you may have rights including:

• The right to be informed about how your information is processed
• The right to request access to your personal information
• The right to request correction of inaccurate information
• The right to request deletion in appropriate circumstances
• The right to restrict certain processing
• The right to object to certain processing
• The right to withdraw consent where processing is based on consent
• The right to data portability where applicable
• The right to lodge a complaint with the relevant data protection authority.

13. International Transfers

Where personal information is transferred, stored or processed outside Nigeria, we will take reasonable steps to ensure that appropriate safeguards are applied in accordance with applicable data protection requirements.

14. Third-Party Websites

Our websites and digital platforms may contain links to third-party websites, services or platforms.

Those third parties have their own privacy practices and policies. We encourage you to review their privacy policies before providing personal information to them.

15. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our activities, technology, legal requirements or data protection practices.

Any updated version will be published on our appropriate digital platform and will indicate the date on which it takes effect.

16. Contact Us

If you have questions, concerns or requests relating to this Privacy Policy or the handling of your personal information, please contact us.